Peter Mark Recruitment Privacy Notice
1. Identification of the Data Controller
This Recruitment Privacy Notice applies to Peter Mark Hair Salons Unlimited Company, a company incorporated and registered in Ireland with company number 515750, whose registered address is The Plaza, 15 Ely Place, Dublin 2.
Peter Mark Hair Salons Unlimited Company is the data controller for the purposes of this notice. When we refer to “Peter Mark”, “we”, “us”, or “our”, we mean the joint controllers of your personal data.
This notice explains how we collect, use, store and protect personal data submitted via our recruitment website and recruitment processes.
2. Scope of this Notice
This Recruitment Privacy Notice applies to:
Job applicants and candidates
Individuals who submit CVs/speculative applications
Individuals included in talent pools
Referees whose details are provided by candidates
3. Personal Data We Collect
During the recruitment process, we may collect the following categories of personal data:
Identification and contact details
(e.g. name, address, email address, telephone number)Recruitment and application data
(e.g. CVs, cover letters, employment history, education, qualifications, right to work information)Assessment and interview information
(e.g. interview notes, assessment results, suitability evaluations)Equality, diversity and inclusion data (where provided voluntarily and anonymised where possible)
Referee details and references (where applicable)
Correspondence and communications related to your application
We do not require applicants to provide special category data unless it is strictly necessary and lawful (for example, to make reasonable accommodations during the recruitment process).
4. How We Use Your Personal Data
We process personal data for the following recruitment-related purposes:
To assess your suitability for current and future roles
To manage and administer recruitment campaigns
To communicate with you throughout the recruitment process
To verify information provided during recruitment
To comply with legal and regulatory obligations
To maintain recruitment records and talent pools (where applicable)
5. Lawful Basis for Processing
We process your personal data under one or more of the following lawful bases:
Legitimate interests – to recruit and select suitable candidates
Contractual necessity – where processing is required prior to entering into an employment contract
Legal obligation – where we are required to comply with employment or regulatory law
Consent – where required, such as inclusion in a talent pool or for specific processing activities
You may withdraw your consent at any time where consent is the lawful basis.
6. Recipients of Personal Data
Access to recruitment data is restricted to:
Peter Mark HR personnel
Hiring managers involved in the recruitment process
Authorised third-party service providers who support recruitment systems
All recipients are subject to confidentiality and data protection obligations.
7. Storage and Security
Recruitment data is stored securely on our information systems, including cloud-based recruitment and HR platforms. We apply appropriate technical and organisational measures to protect personal data, including:
Access controls
Encryption where appropriate
Secure cloud infrastructure
Confidentiality obligations for all staff involved in recruitment
8. Data Retention
We retain recruitment data only for as long as necessary for recruitment purposes.
Unsuccessful applicants: Personal data is retained for up to 12 months following the conclusion of the recruitment process, unless you consent to longer retention.
Talent pools: Where you consent, your data may be retained for a longer period to consider you for future opportunities.
Successful applicants: Relevant recruitment data will be retained and transferred to your employee personnel file in accordance with our employee privacy notice.
Data is regularly reviewed and securely deleted when no longer required.
9. International Transfers
We do not transfer recruitment data outside the European Economic Area (EEA) unless appropriate safeguards are in place in accordance with GDPR.
10. Your Data Protection Rights
Under GDPR, you have the following rights in relation to your personal data:
The right to access your data
The right to rectification of inaccurate data
The right to erasure (where applicable)
The right to restrict processing
The right to object to processing
The right to data portability
The right to withdraw consent at any time
Requests can be made using the contact details below. We will respond within 30 days.
11. Contact Details
If you have any questions about this Recruitment Privacy Notice or wish to exercise your rights, please contact us:
Email:privacy@petermark.ie
Telephone: +353 1 661 4888
Post: 15 Ely Place, Dublin 2, D02 Y192
12. Complaints
If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the supervisory authority:
Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
https://www.dataprotection.ie/
13. Updates to this Notice
We may update this Recruitment Privacy Notice from time to time. Any changes will be published on our recruitment website.